A regular activity report is one of the primary reports that not only plays a critical part in updating the client on-site facilities but also acts as concrete proof if necessary. Reports of daily activities are a critical component of any safety procedure and are the core of customer communication for security agencies.
A security agency in India understands the importance of a well written Daily Activity Report as it helps train the team accordingly. While the presence of a security guard alone is extremely valuable to the client, however, what makes a security team invaluable is the information and data shared by the security guards.
Technology has changed the way incidents are reported and we at DSSG, equip security guards with web and mobile app to shorten reporting and make the communication better between the guards and the agency. With the use of new gadgets, we can reduce the threats and can also make a recommendation and important changes while the guards are on the job.
After all, clients won’t be in the building anytime to watch your guards as they do their rounds and your team certainly won’t want customers to interfere with their job. These regular reports are therefore one of the finest ways to demonstrate the client the job security guards have been doing.
While the presence of security guards alone is extremely valuable to a client, the information and data the security team shares are what will make a security team invaluable.
By the end of the article, you will get to know how Daily Activity reports serve a better knowledge of the threats and help prepare a strategy. Meanwhile, you can also check out How we at DSSG a security company in India recruit security guards.
- Basics of Security Guards Daily Activity report
- How Security Guards reports help to create a strategy for security agency.
- Valuable information and proof to the clients in the security industry
- Photo and Video help in detailed Report for Security Company in India
BASICS OF SECURITY GUARDS DAILY ACTIVITY REPORTS
A Daily activity report includes some of the most important information during the day which includes Security Guard in and out time, Shift change information, Report of all-day activity which includes whereabouts of Security guard round-up and related information to that and also Incident Report (if any).
These are things that must be included in the report of everyday exercise. Even if the client does not require them. This information helps in maintaining high-level service and also helps in preparing a strategy according to the area.
Security Guard In and Out Time
This is one of the most basic yet an important piece of information in a report, the in and out time helps a security agency determine the actual shift time of a security guard and the new gadgets help us locate the exact location of a guard.
The daily activity report reflects the in and out time and the actual time when the shift has started and ended. To eliminate situations where it is possible to manipulate a regular activity report, DSSG guards are equipped with a mobile patrol app that allows guards to check-in /out of the site and promptly notifies the security manager.
Vivid Activity Details Help Create A Better Report
The Daily Activity Report should include all the information throughout the day that includes the in-out time, working details, the security round up detail and the detailed report of any incident. The report helps the security agency about the situation of the workplace and also help analyse a strategy for the working of the guards.
A vivid report helps the managers and the client have a detailed report of the work activity at a glance and gain important information as they are not around the workplace/guard location. In case, if the client needs any changes or requires any special report, at DSSG with the help of Daily Activity report, we provide our clients with the exact details and the information they are looking for.
Shift Change Information Is Very Important For Security Agency
Shift Change Information is necessary as within every shift there is insightful information that one guard has learned and the rest of the team needs to know. It is important to pass down the important orders to the next guard in the shift. The officers will document this information and ensure that it is exchanged with the relieving officer.
With a detailed daily report, it is easy to understand which guard was on the duty in a specific time. Our daily work report at DSSG will recognize what portion of the change has been carried on in relation to what data has been gathered. Our objective is to be fully transparent with the client to ensure that everyone is on the same line about what happens on each change.
Details Of Unusual Incident On-Site, Let The Security Agency Prepare A Strategy
Incident reports are a thorough, narrative account of your property’s particular notable events. These reports will only be written if something unusual happens. Daily activity reports will also record everything the security guard does to prevent any unwanted activity.
This analysis involves hourly snapshots of the on-post operation being finished for most of our clients. We at DSSG train our guards to include as much detail which he/she witnessed while on duty.
Our guards understand that there are no details that are too tiny to record. We think that communication effectively enables a better comprehension to provide adequate safety.
Any Apparent Issue which might be a threat for the organisation
The Daily Activity Report will record all non-normal events on the estate. This involves events and other concerns, including, but not limited to:
- Safety hazard
- Maintenance issues
- Unexpected visitors
- Doors found unlocked
- Security risks or concerns
- Any vendors on-site
how security guards REPORTS HELP CREATE A STRATEGY
In short, we become the eyes and ears of the client while being able to effectively implement the guidelines of all clients. These reports are essential to assess your present safety requirements and to identify on-site repetitive issues. The security on the site is deployed to reduce the risk and liability to our clients.
When a guard submits an updated and detailed daily activity report, it enables the security agency to create a strategy that is planned as per the requirement and the level of risk. The new technology allows you to interact with your security guard almost in real-time, so you can be positive that information, objectives, and strategies are fresh and on track.
VALUABLE INFORMATION AND PROOF TO THE CLIENT IN SECURITY GUARD INDUSTRY
While writing an issue or any incident, we always recommend our guards to use simple language so that when the reports are asked by the client, it will be easy for them to understand the report and the incident. It is important to keep the report simple and factual. While these reports are necessary, views and suggestions should not be included in regular activity reports but should include information about delicate areas and hazards.
While these reports are necessary, views and suggestions should not be included in regular activity reports but should include information about delicate areas and hazards. The daily activity report is written in a simple language for the clients while informing about the needs and the risks in the workplace also provides proof to the client.
PHOTO AND VIDEO REPORT HELPS CREATE A DETAILED REPORT FOR A SECURITY company IN INDIA
With the emerging technology, there emerge various new ways to file in a report or incident. When paper reports were the only way to know what happened on-site, there was no way to prove the facts on the reports. But with today’s technology has enabled us to add a picture, video or even audio file. They assist clients to gain a stronger understanding of the scenario and provide guidelines to take suitable action.
While most security agencies in India are stopping there, we are taking it one step further. We exchange these reports in real-time with all the security guards allocated to this post in all instances where applicable. This enables our entire team to be conscious of any problems without needing their manager to provide a particular briefing. Following the above reporting techniques, our security guards have become more efficient in reporting. Not only will this provide better and usable information about the work but also increase client satisfaction.
Here is the summary of the Daily Activity Report by security guards:
- Accurate Arrival and Departure Times
- Shift Change Information
- All Routine Preventative Measures
- Any Exceptions to the Norm
- Risk and Liability Reduction